Using Business Entities to Transfer Ownership

The well-known advantages of business entities include liability protection, tax management, and shared management responsibilities. A lesser-known advantage is the relative ease of transferring ownership. When assets such as land, machinery, or livestock are held in an entity like an LLC, ownership interests in the entity can often be transferred far more efficiently than transferring each asset individually. Rather than retitling deeds, updating equipment titles, or reassigning livestock ownership, a transfer of membership interests can effectively shift ownership of all underlying assets in a single step.

Funding the LLC

The first step is to form the LLC and transfer the assets into it. Land is conveyed by deed, titled vehicles by title transfer, and untitled assets such as machinery and livestock by written assignment. This step is critical. Until the LLC is established and owns the assets, there is no entity ownership interest to transfer.

Transferring Ownership

Once the LLC is established and the assets are transferred to it, ownership interests can be transferred with relatively simple documentation. The transfer document should identify the current owner, the recipient, the percentage or units being transferred, the purchase price or value of the gift, and the effective date of the transfer. Both parties should sign and date the document. 

Documenting Value

While the transfer of ownership is relatively simple, it is important to document the value of the ownership being transferred.  If the transfer is a sale, the value will determine the amount of taxes that may be owed.  If the transfer is a gift, the value will determine if the transfer impacts the federal estate tax exemption. 

The value of a gifted ownership interest is its fair market value. That value should be supported by an appraisal or reliable market data. If the gift is undervalued, the IRS can adjust it to fair market value, potentially creating adverse tax consequences. While it may be tempting to rely on county auditor values or informal estimates for land, the better practice is to obtain a qualified appraisal. Although an appraisal adds expense, it is often a worthwhile investment to reduce the risk of problems in an IRS audit.

Example

Consider the following example to illustrate gifting through a business entity.

Farmer owns a farm and would like to gift it to Daughter. To minimize potential estate tax concerns, Farmer plans to make annual gifts over ten years, keeping each gift within the annual exclusion amount. Without using a business entity, Farmer would need to execute and record a new deed each year to transfer the annual interest in the property.

If the farm is first transferred to an LLC, however, each annual gift can be completed by transferring membership interests in the LLC through a simple written assignment. This approach avoids repeated deed preparation and recording. In addition, transfers of LLC interests are private transactions, while deeds are recorded and become public record.

As this example illustrates, using a business entity can make ownership transfers relatively simple. For farm and business owners considering a sale or gift of ownership, it may be worthwhile to explore whether establishing an entity would facilitate the transition. Because ownership transfers can carry significant tax and legal implications, legal and tax advisors should be involved in the planning process.

Note: for a thorough discussion on the tax implications of gifting, see the Gifting Assets Prior to Death bulletin available at farmoffice.osu.edu.